The “Team” space of a team workspace gathers what members share with each other, and the list of members. Your work stays private until you share it.
Open the team spaceLink to the Open the team space section
- In the sidebar of a team workspace, click “Team”.
- Or open the workspace menu › “Team space”.
- Or press CtrlK and search for “Team”.
The space has two tabs: “Shared” and “Members”. It does not exist in a personal workspace: Moon AI then offers to create a team workspace or to join one.
What can be sharedLink to the What can be shared section
| Item | How to share it | What members see |
|---|---|---|
| Chat | Chat menu › “Share” › “Workspace” tab › “Share with the workspace” | A read-only copy, as it was at the time of sharing |
| Note | In the note, switch from “Private note” to “Shared with the workspace”, with “Can read” or “Can edit” | The note, read-only or editable |
| Project | Project page › ⋯ menu › “Share…” | The project, its instructions and its sources; each member starts their own chats in it, which stay private |
| Agent | Agent page › menu › “Share” | The agent, which each member uses with their own connectors; its actions always ask the person using it for approval |
| Skill, prompt, knowledge base | From their visibility settings | The item, to use in a chat |
The “Shared” tab shows the most recent items of each type, with a “New” badge on what just arrived. Filter by “Type” or by “Shared by”, or search with “Search in” followed by the workspace name.
To use a shared prompt, type / and then its command in the message box. To use a knowledge base, type # and then its name.
Share a chatLink to the Share a chat section
- Open the chat, then its menu › “Share”.
- Choose the “Workspace” tab. The “What your colleagues will see” block counts the messages, the images and the names of the attached files (their content stays private).
- If you want to show how the answer was produced, check “Include tool details and source excerpts”. It is off by default.
- Click “Share with the workspace”.
The “Conversation shared with the workspace.” message confirms the share, with a “View” button.
Members read the copy as it was at the time of sharing. Messages sent afterwards only become visible to them after “Update share”, in the same window.
Stop sharingLink to the Stop sharing section
- The author: in the “Share” window or on the shared copy, “Stop sharing”. Members no longer see it; the copies they already made stay in their account.
- The owner and the admins of the workspace: on the shared copy, “Remove from workspace”. The author keeps their chat.
Read a shared chatLink to the Read a shared chat section
A shared chat opens read-only, with its author and the date it was shared.
- “Continue in a copy” creates your own chat from the copy, in the active workspace. A copy never feeds your memory.
- In this copy, the starting content is treated as written by someone else: any connector action (sending an email, creating a ticket) always asks you before it runs.
- The author sees “Open my conversation” to go back to the original.
If the link comes from another workspace, first switch to that workspace from the workspace menu, then open the link again.
Share a projectLink to the Share a project section
In a team workspace: project page › ⋯ menu › “Share…”, then choose:
- “Private”: only you;
- “Members can use it”: members start chats in the project, with its instructions and its sources;
- “Members can edit it”: they can also change the instructions and the sources.
The project appears in the members’ “Projects” section, marked “Shared”. Everyone’s chats stay private. If you switch back to “Private” or delete the project, access closes at once. See also Projects.
The Members tabLink to the The Members tab section
The “Members” tab lists the members of the workspace with the date they joined and the number of items they have shared. “see what they shared” filters the “Shared” tab on one person.
Only the owner and the admins see email addresses. They also have a “Manage members” button that opens the admin console.
Who sees whomLink to the Who sees whom section
The admin console sets what a member sees of the others when they share or look for a colleague: “Members” page › “More” › “Organization directory”.
| Setting | What each member sees |
|---|---|
| “Everyone in the organization” | Every active member, without their email address |
| “People in their groups” | The members of their groups and the admins |
| “Administrators only” | Themselves and the admins |
“Everyone in the organization” is the default for a team workspace. A managed organization or a school starts on “People in their groups”.
When a member leavesLink to the When a member leaves section
- A removed member loses access to the workspace’s shares at once.
- The chats they had shared with the workspace are removed. The copies their colleagues made of them stay in their accounts.
- Content from an author who has left is no longer shown to members. Their shared notes stay visible to the owner and the admins.