Everything you do in Moon AI lives in a workspace: chats, files, projects, notes, connectors and settings. Every account has a personal workspace. A team workspace brings several people together; a managed organization is a team workspace under contract, with its own rules.
The three levelsLink to the The three levels section
| Level | Who it is for | What it gives you |
|---|---|---|
| Personal workspace | Every account, created at sign-up | Your private space, with its own plan. Nobody else can access it. |
| Team workspace | Anyone who creates one | Invited members, a plan billed per seat, the “Team” space for sharing, and a reduced admin console. |
| Managed organization | Companies, schools and public bodies under contract with Stellarr Studio | The “Organization features”: groups, roles, labels, rules, its own models and resources, licenses, managed accounts, single sign-on (SSO) and a SCIM directory. |
A managed organization is a team workspace with the “Organization features” switch turned on. The switch is only available with a contract: without one, the “General” page of the admin console shows “Reserved for organizations under contract. Contact Stellarr Studio.”
What the admin console containsLink to the What the admin console contains section
The owner and the admins of a team workspace manage it from the workspace menu, at the top of the sidebar: “Administer” followed by the workspace name. The pages on offer depend on the organization functions.
| Admin console page | Team workspace | Managed organization |
|---|---|---|
| “Overview”, “General” | Yes | Yes |
| “Members”, “Invitations” | Yes | Yes, with groups, roles, labels and licenses |
| “Plan and licenses”, “Usage” | Yes | Yes, with license pools and the contract |
| “API and keys”, “Activity log” | Yes | Yes |
| “Groups”, “Roles”, “Organization labels” | No | Yes |
| “Rules”, “Models”, “Resources” | No | Yes |
| “Sign-in” (domains, SSO, SCIM, account requirements) | No | Yes |
Each person only sees the pages their roles allow. A group manager does not open the admin console: they have “My groups”. The details are in Admin console.
Where to startLink to the Where to start section
| You want to | Page |
|---|---|
| Create a team workspace, switch to it, transfer it or delete it | Personal and team workspaces |
| Invite people and manage their role | Members, roles and invitations |
| Share chats, notes and projects with the team | Team space and sharing |
| Bring your personal content into the team | Moving your content |
| Set up an organization under contract | Managed organizations |
| Decide what members can use | Organization rules |
| Connect your identity provider or your directory | Single sign-on and SCIM directory |
| Automate administration with code | Organizations API |
Business, school, governmentLink to the Business, school, government section
The offer for a whole organization is on quote. The owner of a workspace finds it in “Subscription and usage”, below the plans: the “Business, school, government” card, with the “Contact us” button. The process is described in Licenses and contracts.
In this section
Workspaces and teams
- WorkspacesCreate a team workspace, switch between workspaces, rename one, leave it, transfer its ownership or delete it, and know what each workspace holds.
- AdministrationOpen the admin console of a team workspace, find your way around, read the overview and its alerts, and set up the General and API and keys pages.
- Members and invitationsInvite people by email, CSV file or access code, choose their role, suspend or remove them, and keep track of the seats of a team workspace.
- Team spaceShare a chat, a note, a project or an agent with the members of a team workspace, see what is shared in “Team” and set who sees whom in the directory.
- Moving your contentMove your chats, projects and files from your personal workspace to a team or an organization, after a preview of what moves and what stays behind.
- Usage and logTrack usage by member, group and model over a period, export it as CSV, and find in the audit log who changed what, and when.
Managed organizations
- Managed organizationsTurn on the organization features of a workspace under contract, choose its type, follow the setup steps and see what changes for its members.
- Groups, roles, labelsGather members into fixed or dynamic groups, appoint their managers, create roles and their permissions, and describe members with labels.
- RulesDecide what members can use, for the organization, a role, a group or a single member, write instructions, and set memory, outside access and retention.
- Models and resourcesChoose the allowed models, build your organization’s own models, add your MCP servers, keep files in your own storage, and share agents and knowledge bases.
- Member accountsSign a member out, reset their two-factor authentication, disable a managed account, handle offboarding and set the sign-in requirements for members.
- Licenses and contractsGet a contract, split license pools between members, handle a full pool, read the contract, pay its invoices and get ready for renewal.
- Single sign-on (SSO)Verify your organization’s email domain, connect your identity provider through OpenID Connect, and require members to sign in with it.
- SCIM directoryConnect your organization’s directory to Moon AI through SCIM 2.0, so that new hires, departures and groups stay in sync without any work in the console.