Moon AI records a meeting, in person or online, transcribes it while it happens, then helps you turn it into minutes, a list of decisions or action items.
Before you startLink to the Before you start section
The audio is not protected by Moon Blur: it is transcribed as is. Moon Blur then applies to the transcript text when you send it in a message. See What Moon Blur does not cover.
RecordLink to the Record section
- In the message box, open the “+” menu › “More” › “Record a meeting”. The Ctrl/⌘K palette also offers “Record a meeting”.
- Check the participants’ consent box.
- For an online meeting, on a computer, check “Include audio from a tab or screen”: the other participants’ audio is added to your microphone. Your browser asks which tab or screen to share; choose the meeting’s and allow audio sharing. In Moon Desktop on Windows, the option is called “Include this computer’s audio (Teams, Zoom, Meet…)” and Moon Desktop asks its own question; on Mac and Linux, Moon Desktop records only the microphone. See Meeting notes in Moon Desktop.
- To keep the audio, turn on “Save the recording to your Library”. Otherwise, the audio is deleted as soon as it is transcribed.
- Click “Start recording”.
The window shows the elapsed time and the sound level. “Pause” and “Resume” pause and restart the recording; “Stop” ends it.
You can minimize the window and keep using Moon AI: “Recording continues if you switch tabs. Closing this window does not stop it.” A small “Recording” bar stays visible so you can reopen the window or stop.
The window shows the maximum length of a recording. A notice warns you 5 minutes before the end, then the recording stops on its own.
The transcriptLink to the The transcript section
The audio is sent in chunks of a few minutes during the meeting and transcribed as it goes (“3 of 4 transcribed”). When you stop, the last chunks are transcribed, then “Transcript ready” appears.
- The transcript is automatic, with no speaker names: mistakes are possible. Timestamps split it up.
- When a chunk couldn’t be transcribed, the window says so and offers “Try again”. “Use what is ready” carries on without it: the missing part is marked “(part not transcribed)”.
- “Copy text” copies the transcript.
If the page reloads by mistake during transcription, Moon AI finds the text already transcribed (“A transcript from an interrupted recording was found”) and offers to use it.
Get the minutesLink to the Get the minutes section
- Click “Attach to message”. The transcript is attached to the message and, if the message box was empty, it is filled with the request “Write minutes for this meeting, including the attendees, the decisions, the action items (owner and due date) and the open questions.”
- Change the request if you like: “List the decisions and action items with their owner”, “Write a summary email for the people who couldn’t attend”.
- Send.
For minutes in Word format, say so in the request or use “Create…” › “Word document”: see Documents.
“Discard” throws the recording away after you confirm: the transcript is lost and the chunks kept in the Library are deleted.
From an existing recordingLink to the From an existing recording section
Attach the audio file to a message (see Attach files). Once the file is transcribed, the “Write meeting minutes” suggestion appears below the message box.